Ability to learn new software quickly, As primary contact for both internal and external business partners, utilize creativity, flexibility and teamwork to coordinate and schedule meetings, As primary point of contact for each of those you support, answer and return phone calls of internal and external contacts to schedule, provide information and/or to gather often critical, time sensitive information, Arrange complex domestic and international travel plans, Complete paperwork and facilitate process for obtaining visas for international travel, Print reports, research materials and documents, Utilize internal resources and applications to gather detailed information in a timely and accurate manner, Gather, update and maintain detailed schedules of quarterly earnings conference calls, Train, mentor and back up and assist other administrative team members as needed, Proactively create, update and/or generate reports and spreadsheets, Utilize internal applications to streamline data and effectively format or present data ensuring accuracy and timeliness, Bachelor’s Degree (+- 16 years) preferred, Minimum of two years administrative assistant experience, Highly motivated and proactive individual, Excellent communication skills (both face to face and over the telephone), Initiative to troubleshoot, identify potential problems and resolve conflicts, Attention to detail/accuracy and consistent follow through, Ability to maintain confidentiality of information and documentation, Excellent Microsoft Word, Excel and PowerPoint skills, Ability to prioritize and re-prioritize as needed, Ability to meet deadlines and utilize resources to problem solve, Ability to work independently as well as the ability and willingness to work with and assist peers to ensure timely, efficient and consistent administrative support, You are a polished executive assistant with professional maturity and previous corporate environment experience, Your ability to effectively interact with senior level management both internally and with external clients, You are able to maintain a high level of confidentiality, You are extremely detail-oriented and possess strong communication and organizational skills, Your strong ability to multi-task, react and think quickly, You desire to work as a true partner with the Executive and anticipate needs, Your willingness to get involved with the work of the larger team, Provides administrative support for executive level management, Receives and screens visitors while answering telephone calls then uses independent judgment to determine priority and sensitivity of inquiries and responses, Prepares and/or supervises the preparation of correspondence, forms, reports and other written communications, Originates, prepares, processes and edits personnel, financial or operational reports and documents, Minimum five years office or clerical experience, Additional education may offset experience requirement, Represent the president by welcoming visitors, reviewing correspondence; arranging company dinners and other corporate functions; answering questions and meeting requests directed to the president, Work as business partner with the President to enable efficient and effective work schedule for the president. Letter of Recommendation: For Students & Teachers . Attends functions to ensure satisfactory outcome. Attend departmental training (such as PBU, Cannon) and applicable Corporate HR curriculum when offered, With clear direction, but acting with considerable independence, performing advanced, diversified and confidential admin and secretarial support, Tactfully handling inquiries and/or refers to appropriate personnel, including FFP and customer feedback, When necessary, providing telephone backup for Reservations &Ticketing and sales, Recording customer feedback and communicating within the office as well as with HQ regarding all complaint cases, Performs reception duties; handling incoming calls, greeting and directing guests, processing mail, Provides administrative support to REA team members and clients, Prepares correspondence, including composing routine letters, emails, and memos, Schedules appointments and maintains calendars for management team and client meetings, Collects, organizes and analyzes data for specialized reports and coordinates the collection and preparation of operating reports, Proactively provides additional general office support, making recommendations as appropriate, Building Relationships/Interpersonal Skills: Maintains positive relationships inside and outside of work group, manages differences constructively, High school diploma or equivalent combination of education, certification, and experience, Successful experience in a higher education or non-profit environment, some knowledge of UM and policies, procedures, and practices, Extensive Microsoft Office experience including, but not limited to Outlook, Word, PowerPoint preferred, Demonstrated experience effectively managing multiple calendars through Outlook preferred, Experience arranging meetings, conferences, booking travel and expense reimbursement preferred, 4 years experience in an administrative capacity in a medium or large size company with administrative skills, Must be fully competent in MS Office applications, Fluency in spoken and written English, pleasant telephone etiquettes and the ability to prioritise work, Responsible for efficient management of the routine tasks of the office. 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